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Procedure for approval of DCMI Metadata Terms and Recommendations

Creator: Makx Dekkers
Date Issued: 2003-08-14
Identifier: http://dublincore.org/usage/documents/2003/08/14/approval/
Replaces: http://dublincore.org/usage/documents/2001/06/27/approval/
Is Replaced By: http://dublincore.org/usage/documents/2004/12/20/approval/
Latest version: http://dublincore.org/usage/documents/approval/
Status of document This is a DCMI Process Document (superseded)
Description of document: This document lists the step by step process for the approval of DCMI metadata terms and recommendations.

Procedure for submission of proposals from DCMI Working Groups

Step Event Action Result
1 Open issue or requirement is identified by the community and raised in a Working Group Working Group (WG) Chair creates an Open Issue Item and adds it to WG Open issue list Open Issue list change
2 Discussion on Working Group mailing list leads to proposal(s) for solution and identification of responsible authors/editorial team WG Chair adds the deliverable to the WG Task List, including authors/editorial team responsible for the document and a target delivery date WG Task list change
3 Authors/editorial team finalize draft document Authors/editorial team (in consultation with WG Chair) post message to WG and link document from WG pages DCMI Working Draft
4 WG Discussion WG Chair manages the discussion and iterative review, and coordinates revision of proposal with the authors/editorial team DCMI Working Draft (revisions)
5 Consensus reached in WG WG Chair summarizes consensus and posts last call to WG DCMI Working Draft (final)
6 Resolution of all comments WG Chair submits to Managing Director DCMI WG Proposal
7 DCMI Managing Director receives DCMI WG Proposal DCMI Managing Director assigns WG Proposal to review team (Usage Board if related to Metadata Term Semantics or (subset of) Advisory Board plus external reviewers otherwise). Review team established

Continuation of procedure for review and recommendations for technical proposals

Step Event Action Result
8 Review starts DCMI Managing Director assigns a shepherd to the proposal DCMI WG Proposal Review in process
9 Review team discussion Proposal shepherd manages the discussion in the review team and coordinates Review comments Review Team discussion results
10 Review Results submitted to DCMI Managing Director DCMI Managing Director and Review Team Chair, in consultation with proposal editor, evaluate Review Team discussion results and decide to either accept (possibly with changes) or reject the proposal

If accepted, proposal becomes a DCMI Proposed Recommendation

If rejected, proposal is referred back to the WG for further discussion

11 Final text for DCMI Proposed Recommendation available DCMI Managing Director posts DCMI Proposed Recommendation to DC-General and DCMI Web site for Public Comment Public Comment period commences
12 Public Comment period (minumum four weeks) Proposal shepherd manages Public Comment period Public Comments from community
13 Public Comment period finishes Review team evaluates Proposal and Public Comment results and recommend approval (possibly with changes) or rejection with cause Recommendation for approval or rejection to DCMI Managing Director
14 DCMI Directorate receives recommendation DCMI Managing Director, in consultation with WG Chair, review team and others, decides on outcome of process and makes public announcement

If accepted, proposal becomes DCMI Recommendation

If rejected, special action

15 Final text for DCMI Recommendation available DCMI Managing Director posts DCMI Recommendation to DC-General and DCMI Web site Process completed

Step Event Action Result
8 Review starts Usage Board chair assigns a shepherd to the proposal, announces to DC-General, posts to DCMI Web site for Public Comment Public Comment period commences
9 Public Comment period (minimum four weeks) Proposal shepherd manages Public Comment period Public Comments from community
10 Public Comment period finishes Proposal shepherd prepares for Usage Board discussion Summary of Public Comments and proposed resolution for Usage Board
11 Usage Board meeting or conference call Usage Board discusses proposal, taking into account Public Comment results, according to established guidelines and criteria and recommend approval or rejection with cause Usage Board recommends approval or rejection to DCMI Managing Director
12 DCMI Managing Director receives recommendation DCMI Managing Director, in consultation with Usage Board Chair and others, decides on outcome of process and makes public announcement

If accepted, proposed term becomes part of DCMI Metadata Terms

If rejected, proposal is referred back to the WG for further discussion

13 Proposal accepted Usage Board Chair prepares new version of authoritative documentation; Web team loads new term into http://dublincore.org/documents/dcmi-terms/ Process completed