innovation in metadata design, implementation & best practices

DCMI Bylaws

Date Issued: 2014-11-01
Identifier: http://dublincore.org/about/2014/11-01/bylaws/
Replaces: http://dublincore.org/about/2013/09/15/bylaws/
Is Replaced By: http://dublincore.org/about/2015/06-25/bylaws/
Latest version: http://dublincore.org/about/bylaws/
Status of document: This is a DCMI Process Document.
Description of document: This document outlines the structure and operation of the Dublin Core Metadata Initiative (DCMI). It describes the details of the organizational structure and the decision making process.
  1. Legal Status

The Dublin Core Metadata Initiative is a project of the Association for Information Science & Technology (ASIS&T), a U.S. 501(c)(3) nonprofit incorporated in the state of Maryland. The registered address is:> Association for Information Science & Technology (ASIS&T)
> 8555 16th Street, Suite 850
> Silver Spring, Maryland 20910

DCMI is subject to ASIS&T oversight and risk management of its finances and programs. DCMI's finances and membership program infrastructure are managed by ASIS&T. DCMI financial affairs are formally reported as part of ASIS&T's legally required financial disclosures as a U.S. nonprofit under federal and state law.

Donations to ASIS&T to support DCMI programs may be treated as tax exempt depending upon the provisions of applicable law.

  1. Controlling Practices and Guidelines

Policies, procedures and guidelines not embodied in these Bylaws are recorded in the DCMI Handbook. [/archive/mediawiki_wiki/DCMI_Handbook] 3. MissionThe Dublin Core Metadata Initiative, or "DCMI", is an open organization supporting innovation in metadata design and best practices across the metadata ecosystem. DCMI does this by: 1. Working on metadata-related architecture and modeling 2. Supporting open discussions and collaborative work within the DCMI community and engaging with other appropriate parties 3. Delivering global conferences, meetings and workshops 4. Supporting educational efforts to promote widespread acceptance of metadata standards and best practices 5. Developing community specifications 6. Stewarding and promoting existing and future DCMI specifications The major characteristics of DCMI as an organization are: 1. Independent: DCMI is not controlled by specific commercial or other interests and is not biased towards specific domains nor does it mandate specific technical solutions 2. International: DCMI encourages participation from organizations anywhere in the world, respecting linguistic and cultural differences 3. Cooperative: DCMI is an open organization aiming at building consensus among the participating organizations; there are no prerequisites for participation 4. Organizational ChartDCMI Organizational Chart 5. Participation CategoriesThe Governing Board periodically reviews criteria and fee structures for all membership categories. Rights and responsibilities are set out for each category below. 1. Regional Members A Regional Member is a voting member of the DCMI Oversight Committee with the right to brand activities and outcomes as being endorsed by DCMI within a regional locale of influence. A Regional Member is a public entity, a not-for-profit organization, a governmental agency, a quasi-governmental agency or a supra-governmental agency. Regional Members provide an important link between the Dublin Core Metadata Initiative as a worldwide activity and the local and regional activities of practitioners. They promote the adoption of Dublin Core specifications and best practices, thereby increasing the global network value for all. They help assure the availability of authoritative documentation and maintain translations of base DCMI standards and documentation as appropriate for the locale. Rights and responsibilities of Members are designated in Annex A. 6. Institutional Members An Institutional Member is a voting member which is a public entity, a not-for-profit organization, a governmental agency, a quasi-governmental agency or a supra-governmental agency. Institutional Members need not be incorporated entities if otherwise recognized by DCMI. An Institutional Member may be an entity within the "Locale of influence" of a DCMI Regional Member. Institutional Members play a key role in DCMI governance through the active participation of their respective Representatives in the deliberations and decisions of the Oversight Committee. An Institutional Member need not actually use DCMI specifications in their organization. Rights and responsibilities of Members are designated in Annex B. 7. Supporting Members A Supporting Member is any private sector entity including companies and foundations interested in promoting the well-being of DCMI. Supporting members are non-voting members with observer status in Governing Board deliberations. A Supporting Member need not actually use DCMI specifications in either products or services. Rights and responsibilities of Members are designated in Annex C 8. Individual Members The Individual Member category is designed for people interested in supporting the work of DCMI while enjoying substantial benefits, in a non-voting capacity. DCMI is comprised of individuals with common interests in metadata design and best practice who invest in the health of the metadata ecology and want to share knowledge and experiences. The DCMI community deeply values the contributions of its global membership of metadata researchers, practitioners and students interested in the innovative work that drives metadata discourse and practice. Joining as an Individual Member provides DCMI 'citizens' with an additional, optional means to further guarantee that the DCMI community will continue to thrive and to contribute. Rights and responsibilities of Individual Members are designated in Annex D. 9. Liaison RepresentativesDCMI maintains liaison relationships with other organizations with common or related interests for the purpose of facilitating or promoting such interests through collaborative activities. Liaison relationships involve exchange of expertise and communication channels suitable to the shared activities established to pursue common objectives. Official liaison relationships and representatives are defined and approved by the Governing Board. The process for defining liaison relationships, appointment of liaisons, and the terms of liaison service is set out in the DCMI Handbook [LINK REFERENCE] 10. Participants Active, voluntary participation in the activities of DCMI is open to anyone. - Administration 1. Executive Committee The Executive Committee, comprised of the Officers of DCMI's three boards, has two general purposes: (1) to represent the interests, concerns and agenda of their respective boards in collaborative Committee deliberations and decision-making; and (2) to provide a means for routine DCMI management decisions to be made without the full convening of the members' respective boards yet maintaining the authority of the boards. 2. Directorate The Directorate consists of compensated personnel or contractors who support the Executive Committee and DCMI's three Boards through the provision of specific services in areas such as financial management, required reporting, and the development and execution of DCMI activities. The exact roles of Directorate members may change from time to time depending on the administrative and programmatic needs and resources of DCMI. - Governance The business and activities of DCMI are conducted under the leadership and oversight of three Boards—Governing, Technical, and Advisory. To the extent possible, each Board exercises relative autonomy over subgroups under its jurisdiction including Standing Committees and Task Groups. 1. General Principle of Consensus DCMI is committed to open, community-based, consensus-driven decision-making in all circumstances where voting procedures are not required. DCMI consensus decision-making aims to be:[1]-[2] 1. Agreement Seeking: A consensus decision-making process attempts to help everyone get what they need. 2. Collaborative: Participants contribute to a shared proposal and shape it into a decision that meets the concerns of all group members as much as possible. 3. Cooperative: Participants strive to reach the best possible decision for the group and all of its members, rather than competing for personal preferences. 4. Courteous: Participants should always conduct themselves with appropriate courtesy and communicate in a respectful manner. 5. Egalitarian: All participants of a consensus decision-making group are afforded, as much as possible, equal input into the process. All participants in a group have the opportunity to present and amend proposals. 6. Inclusive: As many participants as possible should be involved in decision-making process. 7. Participatory: The consensus process should actively solicit and value the input and participation of all decision-makers. 2. Voting Procedures of the Governing Board In matters of financial and strategic direction or mission critical operations, a vote from the Governing Board may be necessary. In these cases, an electronic notice of vote with supporting materials will be made available to all Governing Board members, with a minimum of 10 days for discussion provided, unless a critical issue requires more expeditious resolution (on the approval of the Executive Committee). Passage of the resolution requires a 51% majority vote. A non-response will be considered an affirmative vote. Aggregate voting results and decisions will be publicly available in the DCMI Handbook [LINK REFERENCE], with the exception of confidential matters (e.g., personnel issues) that by applicable law, contract, or normal and customary practice for similar organizations would be reasonably held to be "confidential." 3. Governing Board 1. Composition and Charge The Governing Board is comprised of a voting representative appointed by each Regional Member and Institutional Member plus Independent Members appointed by the Governing Board. The Governing Board manages the affairs of DCMI and performs the duties usually performed by the board of directors of a corporation. These duties include providing direction for the general management of the Initiative, oversight of the DCMI Directorate, stewardship of DCMI's finances, approval of these Bylaws and amendments to these Bylaws, and a broad remit to shape the strategic direction of DCMI and formulate DCMI policies in consultation with the Advisory and Technical boards. The Board establishes the DCMI membership categories and periodically reviews and revises associated fees, rights and duties. The Governing Board also contributes to the promotion of the Initiative through liaison relationships with the public and private sectors. The Governing Board will meet quarterly to review and approve budget as well as to review issues related to governance and management of DCMI. One of these meetings will be at the DCMI Annual Meeting. 2. Duties of Board Officers and Committees 1. Officers The officers of the Governing Board shall be the Chair, the Chair-Elect, and the immediate Past Chair, all of whom must be members of the Governing Board at the time of their nominations. 1. Chair The Chair of the Governing Board shall preside at all General Business Meetings of DCMI and all meetings of the Governing Board and the Executive Committee. With the approval of the Governing Board, the Chair shall appoint the official Liaison Representatives. The Chair serves also as Chair of the Executive Committee. 2. Chair Elect The Chair-Elect shall perform all duties of the Chair of the Governing Board whenever the Chair is unable to fulfill those duties either temporarily or for the remaining period of the Chair's office. The Chair-Elect serves as Chair of the Membership & Finance Committee. 3. Past Chair The Past Chair provides advice and guidance to the Chair and Chair-Elect as needed, and may assume other responsibilities at the discretion of the Governing Board. The Past-Chair serves as Chair of the Nominations & Bylaws Committee. 2. Standing Committees 1. Nominations & Bylaws Committee The Nominations & Bylaws Committee is charged to manage nomination of candidates for office, schedule and conduct annual elections, and propose changes to the DCMI By-laws as needed. 2. Membership & Finance Committee The Membership & Finance Committee is charged with managing matters related to DCMI's revenues, expenditures and the DCMI Membership program including the development of programs to enhance DCMI's membership capacity. 3. Ad Hoc Committees and Task Groups Ad hoc committees and Task Groups may be created from time to time by the Governing Board or its Standing Committees based on need. To form a Task Group, a formal charter shall be created and approved by the sponsoring unit (Board or Standing Committee). Ad hoc committees may be formed with the knowledge and consent of the sponsoring unit (Board or Standing Committee). The officers and members of these Ad hoc committees and Task Groups will be appointed by the Chair of the sponsoring unit (Board or Standing Committee). The Governing Board may alter or dissolve Task Groups and Ad hoc committees of the Board or any of its subordinate units. 3. Nomination and Election of Board Members 1. Board Size 1. The total size of the Governing Board is capped at 15 members (including Independent Members). 2. When the Board reaches 14 members, these bylaws shall be reviewed and revised to either increase the permitted maximum board size or to devise a means of allocating voting Governing Board positions among Regional, Institutional, and Independent members. 3. The Governing Board may appoint up to 5 Independent Members to serve as voting members on the Board. 2. Board Member Selection All Governing Board members are selected through the following process: 1. A current Member of the Governing Board or the Directorate proposes a potential candidate to the Board. The proposal is presented for discussion and deliberation, with at least 10 days allowed for comment and review. 2. At the end of the discussion period, the Governing Board will provide a decision on whether or not to proceed with the new membership solicitation. 3. The Nominations and Bylaws Committee will then, in a timely manner, either: 1. In the case of a proposed new Regional or Institutional Member, review the fit with qualifying criteria in Annex A or Annex B to these bylaws, and prepare a recommendation to the Board for vote, or 2. In the case of an Independent Member, review the fit of the proposed member to the criteria for Independent Members specified in these Bylaws (or seek qualified candidates that fit those criteria and are willing to stand for nomination), and make a recommendation for one or more candidates to the Board for vote. 4. The Board will review the Committee's recommendation, and vote on the proposed candidate(s) within 10 days. 5. Voting on new Members should be complete by June 30 of each year, to allow time for the Members to plan for attendance at the Annual Meeting that year. 3. Qualifications for Independent Members Independent members should be selected on the basis of one or more of the following criteria: 1. Expertise related to the mission of the organization, 2. Leadership capacity in a skill set that is not adequately represented on the Board but contributes to organizational objectives, 3. Ability to create an opportunity to reach into a new domain or region. 4. Terms of Service Each Regional and Institutional Member in good standing is entitled to appoint a single Governing Board member: 1. Board Members appointed as representatives of the Regional and Institutional Members serve at the pleasure of the respective appointing organization. 2. In the event a Regional or Independent Member through non-payment of fees or by other qualifying issue shall be at risk of losing its good standing, the Board shall make reasonable efforts to alert the Member and assist the Member in remedying the issue. If the issue is not remedied in a timely manner, the Board may temporarily suspend or terminate the respective Member's appointment privileges and remove the respective appointee from the Board. Independent Members are appointed for a three-year renewable term. 1. To the extent practical, terminal dates of the terms of Independent Members shall be staggered. 2. The Board may reduce the length of an initial or renewal term of service in order to maintain a staggered end of service year array among Independent Members. 4. Nomination and Election of Board Officers and Appointment of Standing Committee Officers 1. Board Officers 1. Nominations for the Chair-Elect of the Board will be solicited from the current Board Members by the Nominations and Bylaws Committee in the first quarter of the calendar year. Any Board Member may nominate themselves, any other Board Member, or a candidate who fits the criteria for Board Members defined in article VII.3 c above. The nominations will be reviewed by the Nominations and Bylaws Committee, and if the nominee is not a current Member of the Board, the Committee will verify that the candidate meets the criteria specified, and is willing to be considered for nomination. 2. Within 14 days of candidate nominations, the Nominations and Bylaws Committee will submit the name(s) of qualified candidates to the Board for review and discussion. Within 14 days of the date submitted, the Nominations and Bylaws Committee Chair will call for a Board vote on the candidate(s). Results will be tabulated and communicated to the Board and the candidate(s) by the end of the second quarter of the calendar year (June 30). 3. The Chair-Elect will serve a term of one year, commencing with the Governing Board Meeting at the DCMI Annual Meeting. At the end of that year, the Chair-Elect will automatically become Chair, and at the end of the subsequent year, Past-Chair, serving a total of three years in Board Officer capacity. 4. If a Chair-Elect terminates service prior to the completion of their term, the nomination and election process outlined above will be followed to elect a replacement, with the individual selected serving the unexpired portion of the term of the Chair-Elect position, and continuing on as Chair and Past-Chair as described above. If a Chair terminates service prior to the end of their term, the Chair-Elect will automatically take over the Chair position for the remainder of the term, continuing on as Chair for the subsequent term. A new Chair-Elect would be selected as above for the remainder of the term (and continue as Chair-Elect for the next year). If a Past Chair terminates service, the position will remain unfilled, and the Chair will assume responsibility for the Nomination and Bylaws Committee for the remainder of the term (continuing in that role as Past Chair). 2. Standing Committee Officers The Chair Elect will serve as the Chair of the Membership and Finance Committee, the Past Chair will serve as the Chair of the Nomination and Bylaws Committee. All Board members will be expected to serve on one of these committees at their choice for a one year term (with renewal rights), with final approval of the committee composition by the Governing Board Chair. In addition, the Governing Board Chair serves as the Chair of the Executive Committee during their term. - Technical Board 1. Composition and Charge The Technical Board is the organizational body that ensures the publication and maintenance of DCMI technical and semantic specifications in accordance with DCMI policy. These include specifications to which DCMI has made a long-term maintenance commitment, adaptations of DCMI specifications published by formal standards organizations, and specifications published as products of DCMI communities. The Technical Board serves as the primary advisory body for DCMI for matters pertinent to the Board's charge. Board membership, and the nomination, election and terms of Board officers are specified in the DCMI Handbook [LINK REFERENCE. The Technical Board convenes annually at the DCMI annual meeting, and holds regular meetings throughout the year to conduct their business as calendared in the DCMI Handbook [LINK REFERENCE]. 2. Duties of Board Officers and Committees 1. Officers Duties, nomination, election and terms of Board and Standing Committee officers are specified in the DCMI Handbook [LINK REFERENCE]. 2. Standing Committees 1. Usage Committee The Usage Committee serves as DCMI's decision-making body on technical specifications to which DCMI, as an organization, makes a long-term maintenance commitment (i.e., periodic review on the basis of published principles). The commitment applies first and foremost to DCMI Metadata Terms in its machine- and human-readable manifestations, to international standards based on the Terms (such as ISO 15836), to mappings to related vocabularies, to DCMI's vocabulary maintenance policies, and it includes agreements with other vocabulary owners, such as the Agreement between DCMI and the FOAF Project. The Committee may extend this scope in accordance with procedures set out in the DCMI Bylaws and in the DCMI Handbook [LINK REFERENCE] and is subject to oversight by the Governing Board. 2. Standards & Liaisons Committee The Standards Committee manages DCMI's activities as an "ISO liaison organization" and shepherds DCMI through the periodic review and renewal of the existing ISO and ANSI/NISO standards. The Committee maintains and publishes the calendar of necessary activities within the Initiative for timely review of existing standards and the creation of new standards. The Committee works closely with the other Committees of the Technical Board in the processes of review and revision of standards embodying DCMI specifications such as ISO Standard 15836 and ANSI/NISO Standard Z39.85. The Committee initiates and manages the community stakeholder engagement necessary to the effective representation of community interests in the deliberations of relevant standards bodies. 3. Community Specifications Committee The Community Specifications Committee develops and applies policies and procedures for the orderly recognition and publication of DCMI Community Specifications developed through broad community consensus and demonstrating best practices in design and execution. The Committee actively supports the stakeholder community and works with DCMI Communities and Task Groups, as well as appropriate DCMI members and stakeholder organizations, in development of new specifications and vocabularies and their possible publication as DCMI Community Specifications with accompanying best practice documentation. In addition, the Committee is responsible for managing the criteria and process for listing a third-party resource on the dublincore.org website as a DCMI Community Resource. 3. Ad Hoc Committees Based on need, the Technical Board may create ad hoc committees from time to time. Procedures for creation of ad hoc committees are outlined in the DCMI Handbook [LINK REFERENCE]. - Advisory Board 1. Composition and Charge The Advisory Board is the organizational body that advances DCMI's work through engagement with DCMI community members and liaising with other initiatives that have shared, metadata-related interests. The Board is responsible for overseeing the programmatic work of the Initiative including conferences and meetings, education, publication, and outreach activities, and promoting DCMI. For the Initiative, the Advisory Board serves as the primary advisory body for DCMI for matters pertinent to the Board's charge and also as a broad-based sounding board for DCMI on issues deemed of significant importance to the Initiative, its members, and stakeholders. Board membership, and the nomination, election and terms of Board officers are specified in the DCMI Handbook. The Advisory Board convenes annually at the DCMI annual meeting, and holds regular meetings throughout the year to conduct its business. Procedures and notices for meetings are set out in the DCMI Handbook [LINK REFERENCE]. 2. Duties of Board Officers and Committees 1. Officers Duties, nomination, election and terms of Board and Standing Committee officers are specified in the DCMI Handbook [LINK REFERENCE]. 2. Standing Committees 1. Conferences & Meetings The Conferences & Meetings Committee determines policy, operations and the master planning calendar for DCMI conferences and meetings. The Committee actively works on, and promotes, the annual conferences and regional meetings including, but not limited to, determining host organizations, co-location with other organizations, appropriate meeting themes, recruiting chairs and committee members for specific events, and other related meeting activities. The Chair of the Committee shall periodically report to the Advisory Board Chair in writing in a manner defined by the Committee Policies and Operating Procedures as set out in the DCMI Handbook [LINK REFERENCE] and otherwise report on proposed Committee actions. 2. Education & Outreach The Education & Outreach Committee determines policies and procedures and develops the master planning calendar for DCMI education and training, user best practice documentation, and outreach activities. The Committee actively identifies potential areas for development and delivery of education and training in support of innovative metadata design and best practice and develops user documentation and other types of published resources supporting learners and teachers and trainers. The Committee develops educational programs including tutorials, workshops, online "how-to" recipes and webinars and is responsible for recruiting chairs to organize educational programs. The Committee manages DCMI's outreach through website announcements and social media channels. 3. Ad Hoc Committees - Amendments These Bylaws may be repealed or amended or new Bylaws adopted by decision of the DCMI Governing Board, with a two-thirds majority, with a non-response counted as an affirmative vote. In case of replacement or amendment of the Bylaws, DCMI will publish the new Bylaws within four weeks after the decision of the DCMI Governing Board, at which time they will come into full effect.


Footnotes:

[1] http://www.consensusdecisionmaking.org

[2] http://en.wikipedia.org/wiki/Consensus_decision-making


ANNEX A:

Rights and Obligations of Regional Members

Regional Members provide an important link between the Dublin Core Metadata Initiative as a worldwide activity and the local and regional activities of practitioners within their "Locale of Influence". They promote the adoption of Dublin Core specifications and best practice documentation, thereby increasing the global network value for all. They help assure the availability of authoritative documentation and maintain translations of base DCMI specifications and documentation as appropriate for the locale. Regional Members help focus a local concentration of expertise to promote deployment and development of DCMI metadata and architectures within the context of a given locale and/or language environment.

Rights/Benefits:

  1. Regional Member status provides the Regional Member with the right to exercise "exclusive coverage" of DCMI-endorsed activities and outcomes within their "Locale of Influence" in the following four areas:
    1. Regional Members actively encourage development of Institutional Member, Supporting Member and Individual Member memberships within the Regional Member's "Locale of Influence";
    2. Regional Members engage in development, organization and delivery of metadata best practice education and training within the "Locale of Influence";
    3. Where applicable, Regional Members promote and manage standardization processes for DCMI specifications within the "Locale of Influence"; and
    4. Where applicable, Regional Members promote and manage translation processes for DCMI specifications and best practice documentation within the "Locale of Influence".
  2. Regional Members appoint a voting representative to the Governing Board and actively participate in deliberations and decisions;
  3. Regional Members receive one free registration for the annual international conference for the Regional Member representative (and additional registrations at a discount). Reduced fees are available for other DCMI events (such as webinars) for the Regional Member representative;
  4. Regional Member logos are linked from the DCMI website, DCMI annual conference website (OCS), and regional meetings websites;
  5. Regional Member memberships and renewals are announced through DCMI's social media channels, RSS feed and other news outlets;
  6. Regional Member can provide information (brochures and other media) for placement in the DCMI annual conference delegate bags and on USB memory drives containing the DCMI proceedings;
  7. Early availability of DCMI 'preview content' (e.g., pre-publication of online tutorials) for the Regional Member representative;
  8. Regional Members can organize event presentations at DCMI annual meeting;
  9. Regional Members can initiate regional events co-organized with DCMI (to the extent DCMI resources permit); and
  10. Regional Member can use the DCMI "Regional Member" logo on its website and in other Regional Member-related media.

Obligations:

  1. Regional Member agrees to an initial membership term of 2 years with optional annual renewals upon payment thereafter;
  2. Payment of a fixed annual membership fee on or before the anniversary date of membership;
  3. Active participation by Regional Member representatives in DCMI governance through contribution to Governing Board deliberations and voting.
  4. Regional Member promotes and manages standardization processes for DCMI specifications within the "locale of influence";
  5. Regional Member provides ongoing reporting to the DCMI community on relevant metadata activity within the Regional Member's "Locale of Influence"; and
  6. Ongoing and active advocacy of activities advancing the well-being of DCMI through the identification of new members in all DCMI membership categories within the "Locale of Influence" and beyond.

ANNEX B:

Rights and Obligations of Institutional Members

An Institutional Member is a public entity, a not-for-profit organization, a governmental agency, a quasi-governmental agency or a supra-governmental agency. Institutional Members need not be incorporated entities if otherwise recognized by DCMI. An Institutional Member may be an entity within the "Locale of influence" of a DCMI Regional Member. Institutional Members play a key role in DCMI governance through the active participation of their respective Representatives in the deliberations and decisions of the Oversight Committee.

Benefits:

  1. Institutional Members appoint a voting representative to the Governing Board and participate in governance deliberations and decisions;
  2. Institutional Members receive one free registration for the annual international conference for the Institutional Member representative (and additional registrations at a discount). Access to DCMI webinars are free for the Institutional Member representative;
  3. The logos of Institutional Members appear on the DCMI website, DCMI annual conference and regional meetings websites and are linked to the Members' homepages;
  4. Institutional Member membership and renewals are announced on the DCMI website, on DCMI social media channels, and RSS feed;
  5. Institutional Members may use the DCMI "Institutional Member" logo on their websites and in other Institutional Member-related media;
  6. Institutional Members can provide information (brochures and other media) to be included in DCMI annual conference delegate bags and on USB memory drives containing the conference proceedings;
  7. Early availability of DCMI 'preview content' (e.g., pre-publication of online tutorials) for the Institutional Member representative;
  8. Select Institutional Member-organized event presentations can be arranged at DCMI annual meeting;
  9. Institutional Member-initiated regional events can be co-organized with DCMI (to the extent DCMI resources permit); and
  10. Institutional Members may use the DCMI "Institutional Member" logo on their websites and in other Institutional Member-related media.

Obligations:

  1. Payment of a fixed annual fee on or before the anniversary date of the Institutional Member membership;
  2. Institutional Member representatives actively participate in DCMI governance through contribution to Governing Board deliberations and voting; and
  3. Institutional Members actively advocate for and advance the well-being of DCMI through the identification of new members in all DCMI membership categories.

ANNEX C:

Rights and Obligations of Supporting Members

A Supporting Member is any private sector entity including companies and foundations interested in promoting the well-being of DCMI. A Supporting Member need not actually use DCMI specifications in either products or services.

Benefits:

  1. Supporting Member representatives may attend meetings of the Governing Board as observers;
  2. Supporting Members receive one free registration for the annual international conference for the Supporting Member representative (and additional registrations at a discount). Registration for DCMI webinars are free for the Supporting Member representative;
  3. Early availability of DCMI 'preview content' (e.g., pre-publication of online tutorials) for the Supporting Member representative;
  4. Name and a logo of the Supporting Member are listed on the Member page of the DCMI website;
  5. Name and a logo of the Supporting Member will be listed in the Member area of the DCMI Open Conference System website;
  6. Supporting Member initial membership and annual renewals will be announced in the announcements section of DCMI website, distributed through the DCMI RSS feed, and through DCMI's social media outlets;
  7. Supporting Member logos on the DCMI website and the DCMI conference website will be linked to a page on the Supporting Member's website;
  8. The Supporting Member logo will be included in all official DCMI presentations where Regional Members, Institutional Members, Supporting Members and Supporting Members are listed;
  9. The Supporting Member has the right to distribute two Member-provided brochures in delegate bags at the DCMI annual events; and
  10. The Supporting Member has the right to use the DCMI Supporting Member logo on its website and in printed marketing material.

Obligations:

  1. Payment of a fixed annual fee on or before the anniversary date of the membership.

ANNEX D:

Rights and Obligations of Individual Members

The Individual Member category is designed for people interested in supporting the work of DCMI while enjoying substantial benefits. DCMI is comprised of individuals with common interests in metadata design and best practice who invest in the health of the metadata ecology and want to share knowledge and experiences. The DCMI community deeply values the contributions of its global membership of metadata researchers, practitioners and students interested in the innovative work that drives metadata discourse and practice. Joining as an Individual Member provides DCMI 'citizens' with an additional, optional means to further guarantee that the DCMI community will continue to thrive and to contribute.

Benefits:

Individual Members receive a range of benefits including:

  1. Discounted registration for the DCMI's Annual Meeting & International Conference on Dublin Core and Metadata Applications;
  2. Free webinars;
  3. Access to the printable version of the full proceedings of the International Conference on Dublin Core and Metadata Applications; and
  4. Individual Members may use the DCMI "Individual Member" logo on their websites and in other Individual Member-related media

Obligations:

  1. Payment of a fixed annual fee on or before the anniversary date of the membership for two categories: Regular and Student.

ANNEX E:

Definition of "Active" Communities & "Active" Task Groups

A DCMI Community is considered "active" when its members meet the threshold requirement of participation in "metadata watch" for the communityÂ’s domain of interest through the ongoing posting of information about relevant upcoming events, new metadata initiatives and progress on existing metadata initiatives, and new metadata tools and services. A task group is considered "active" when it publicly reports on an ongoing basis to the relevant community on task group progress toward stated goals.